Sweden Longstay is now Stay Smart
There is no accommodation that is always the best. A hotel can be perfect for a short business trip. But when staff are going to stay away for several weeks or months, the requirements become different.
For companies, it is therefore wise to compare the entire accommodation solution, not just the price per night.
Here are seven things to consider.
The night rate is only part of the cost. Also add meals, transport, parking, laundry, and administration.
A corporate apartment with a kitchen can reduce the need for restaurant meals. A better location can reduce travel time. A coordinated booking can reduce internal administration.
Therefore, calculate the project's total housing cost.
After a few nights at a hotel, restaurant breakfast and dining out are often appreciated. After several weeks, it can be nice, and cheaper, to be able to cook regular food.
For employees who work long days, having their own kitchen can also provide greater flexibility regarding work schedules and routines.
When a stay becomes longer, people need to be able to do laundry, store things, and have a daily life that works.
Therefore, check what the laundry facilities look like and what is actually available in the accommodation.
A hotel room is often built for shorter stays. An apartment usually provides more areas: a kitchen, dining area, living room, or a clearer separation between sleeping and leisure.
For those working in another location for several months, it can make a big difference for recovery.
Cheaper housing far from the workplace can become expensive if staff need long car journeys every day.
Look at the actual travel time, not just the distance on the map. If the team drives service vans or work vehicles, parking needs to be planned from the start.
Projects may be extended, start later, or require more people than planned.
Therefore, ask about the terms for extensions, changes in the number of guests, and new move-in dates. Flexibility can be more valuable than a lower price in the initial quote.
Ten employees at ten different hotels can mean many bookings, invoices, and communication channels.
If the accommodation can be coordinated, it will be easier for project managers, HR, or purchasing to keep track of the big picture.
This is especially important when the project is growing rapidly.
Hotels are often a good choice when the stay is short, the traveler wants on-site services, and the most important thing is easy check-in and check-out.
For a few nights, hotels can be the most convenient option.
A furnished corporate apartment is often a good option when the stay is longer, everyday convenience is a priority, or several people will be living in the same location.
A kitchen, a laundry room, more space, and the ability to establish routines are usually the most obvious benefits.
A few nights: hotels can be perfect.
A few weeks: compare both options.
One month or longer: always calculate the cost of a furnished corporate apartment or Long Stay solution before you decide.
State the location, date, number of people, and where the workplace is located. Then it will be easier to see which type of accommodation best suits the project.
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